Emergency Drug Monitoring

An end-to-end platform for ward emergency drug management. A WeChat mini program and a web console work together across kit issuing, usage, recovery, restocking and inspection — with automatic expiry alerts and a full audit trail.

Business pain points

Expiry risk

Emergency kits hold many drug types in small quantities with short shelf lives. Near-expiry items are easy to miss, creating medication safety risks.

Scattered ledgers

Issuing, usage and recovery rely on paper logs. Kits and drugs drift out of sync with records, and tracing afterwards is hard.

Inspections hard to verify

Paper-signed inspections cannot prove rounds were made on time, or that kit location and contents match the records.

Objectives

A closed loop

Kits move online through creation, issuing, usage, recovery and restocking, with status advancing automatically and owners clearly assigned.

Automatic alerts

Near-expiry and expired drugs are flagged and pushed to the right departments automatically — no more manual ledger checks.

A full audit trail

Every use, recovery and inspection leaves a record with attachments and a responsible person, ready to review at any time.

How it works

Create kits Pharmacy prepares kits and initialises drug quantities and expiry dates
Issue kits Nursing collects kits, bound to ward and department
Use & consumption Log drugs in the mini program, add bed number and patient, attach photos
Notify & deduct Pharmacy receives usage alerts and deducts drugs from the ward list
Swap & return Collect a fresh kit and hand the used one back for recovery checks
Verify & restock Pharmacy verifies drugs and restocks; the kit returns to its initial state

Core capabilities

Full kit lifecycle

Status flow: initial, issued, pending recovery, recovered, restocked — the workflow advances automatically.
QR binding: every kit has a unique QR code that can be downloaded, printed and attached to the kit.
Assignment: kits are assigned by ward and keeper; one ward can hold multiple kits.
Usage logs: the full journey from creation to recovery is logged with operator and remarks.

Expiry alerts & reminders

Expiry view: drug quantity, specification, expiry date and status in one place, with near-expiry and expired items clearly flagged.
Reminder departments: select one or more departments to receive alerts, pushing responsibility to the right people.
Multi-channel: alerts land in the mini program message centre, with SMS / WeChat notifications supported.
Consumption search: filter records by today, this month, the last three or six months, with fuzzy search.

Scanned inspections & audit trail

Scan to sign in: scan the kit QR code to start an inspection and verify department and storage location.
Drug checks: the sign-in page shows the kit's drug overview, with details one tap away.
Face verification: submissions confirm identity with face recognition; a successful match completes the sign-in.
Reviewable records: inspections are browsable by calendar, and platform and mini-program logs are kept separately.

Functional modules

Nursing side · WeChat mini program

Home overview: ward information, total and near-expiry drug counts, message centre and announcements.
Kit management: list and details of collected kits, with recovery requests (photo and remarks supported).
Drug management: drug list and details, with usage logging and expired-drug recovery.
Consumption records: search used and recovered items with time filters and keyword search.
Inspections & records: scan-based sign-ins, an inspection calendar and detailed history.
Settings: message preferences, feedback, password change and about.

Management side · web console

User management: kit QR codes, departments, staff and wards, with per-user message preferences.
Pharmacy management: kit creation, assignment, recovery, restocking and usage logs; drug alerts and reminder departments.
Log management: platform and mini-program logs, searchable by date and user.
Reports: statistics on kits, drugs and inspections.
System management: roles with page permissions, and menu management.
Access isolation: administrators see all wards; other users only see their own ward and messages.

Where it fits

Ward emergency kits

Day-to-day issuing, usage and expiry management for ward emergency drugs — one QR per kit, owners clearly assigned.

Emergency & resuscitation areas

Instant logging and fast kit swaps in high-turnover resuscitation settings.

Hospital-wide oversight

The pharmacy configures, alerts on and reports across all ward kits, giving managers a full picture.

Case study

Zhangjiagang Hospital of Traditional Chinese Medicine

Public Grade-A tertiary TCM hospital · Zhangjiagang Affiliated Hospital of Nanjing University of Chinese Medicine · founded in 1976 · 912 approved beds · 20 wards and 36 clinical departments

The hospital runs 20 wards, each equipped with an emergency drug kit. Emergency drugs come in many varieties with small per-box volumes and short shelf lives, while issuing, use and recovery long relied on paper logs. With wards spread out and inspections frequent, kit locations, book-versus-stock consistency and inspection attendance are hard to verify item by item — raising the bar for medication safety and traceability.

What the system covers

Kit coding: every ward emergency kit gets a unique code, replacing scattered paper ledgers.
Issuing & allocation: kits are allocated by ward and by keeper, with issuing, use and recovery status flowing automatically.
Usage logging: nurses scan to log drugs, bed number and patient, attach photos, and the pharmacy is alerted in step.
Expiry alerts: quantities and expiry dates are shown together, with near-expiry and expired drugs flagged and pushed to the department.
Scan-based inspection: scan to sign in and check the drug list, confirmed by face recognition, with records available for review.
Kit swap & restocking: hand over with a new kit, return the old one for verification, and the pharmacy restocks it back to its initial state.

Hospital information is compiled from official sources and public reports, for background reference only.

Delivered as a WeChat mini program plus a web console: the mini program needs no installation and works by scanning; each kit binds a unique QR code that can be downloaded, printed and attached.

Frequently asked questions

The questions our clients ask most. You can also ask the AI assistant in the bottom-right corner.

What problem does it solve?

It removes the expiry risk of emergency drugs in ward kits, fragmented paper logs and inspections that are hard to verify, moving emergency drug management online.

Why does each kit carry a QR code?

One kit, one QR: scanning shows the drug list and expiry status for that kit. The code can be downloaded, printed and stuck onto the kit for precise management.

How are alerts triggered?

Near-expiry and expired drugs raise automatic alerts pushed to the relevant departments. Inspections combine QR sign-in with face recognition, and everything is logged.

Are there reference customers?

It is in use at Zhangjiagang Hospital of Traditional Chinese Medicine, covering kit coding, issuing, usage logging, expiry alerts and scanned inspections.

Not sure which solution fits?

Tell us about your situation and goals, and we will suggest a focused approach.